QUICK FIND
JOBS	ALERTS
CONTACTS	CALENDAR
CANDIDATES	COMPANY

JOBS
 

Posting Jobs

Active Job: (if not selected it will not show up. This is ideal if you have many jobs but not enough job slots).

Blind Post:  Select if the job is a Blind Post (only ideal if you do not want your contact information to be revealed).

  Job Title:  This is the first thing that they will see.

  Job ID:  A unique Job ID for Candidates to respond to.

  Job Type:  This is the type of opportunity (i.e. travel/locums)

  Region:  The closest location possible.

  Categories:  Choose the closest category. You can select more than one if necessary by pressing the CTRL button.

Salary:  Put the range (i.e. 45-55k)

Perks/Comments:  This is specific to the job and can be a sign on bonus or additional information that needs extra visibility.

Job Description:  This must be less than 2000 characters.

  City/Region:  The city in which the opportunity resides.

  Work Experience:  Whatever minimal requirements that the opportunity requires.

  Keywords:  Supporting keywords that will make the job posting come up higher in the results (i.e. Physical Therapy, Physical Therapist).

  Confidential Notes:  This is information that cannot be seen by anyone else and will be there so that you can provide the information to the candidate quickly without having to search elsewhere for additional details that you do not want to be public knowledge. This is only searchable by your company.

  Recruiter:  By default, if you logged in as the recruiter that will show up. If you are the administrator, select the recruiter that the job belongs to.
 

Managing Jobs

Filtering: You can filter your jobs by Category or the status of the job (Active, Inactive, New, & Old).

Searching: You can search your own jobs by Job ID or by Keywords.

Enable: If your job is disabled, checkbox the opportunity and click on the Enable button to make it live.

Disable: To disable a job, checkbox the opportunity and click on Disable to make it inactive.

Re-Date - You can checkbox all of the jobs on the page or a single one and then click on the Re-Date button to make the opportunities to list today's date.

Delete - Checkbox a single job or multiple jobs and click on this button to have the job Deleted.

  This will tell you what applications you have received through the system for that particular job.

  This will delete your jobs permanently.

  This will clone your job for faster posting (if you have similar jobs in multiple locations, simply click on this button and the information from the job will show up).

  This will edit your job listings and modify it in real time on the system.

  This will sort the data on that page based on the column that you select.

  This will sort the data on that page based on the column that you select.

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CONTACTS
 

Adding Contacts

Active:  If you are currently working with the contact then it is active.

Agreement Signed:  If the agreement has been signed, select this option.

  Name of Company:  XYZ Organization.

  Contact Name:  The name of the person that you will be working with on this search.

  Phone:  The best way to reach the recruiter.

Fax:  The fax # for the organization.

  Email:  The email of your contact person.

  Fee:  The amount for the placement (i.e. 10,000.00).

  Location:  The different locations that this contact has (multiple state contacts).

Date of Agreement:  The date in which it was signed.

Source:  How the contact was secured.

  Notes:  Anything that is important for this search for this contact. Meaning that if they prefer to be only emailed instead of faxing.

Agreement Upload:  MS Word & PDF documents only.

  Recruiter:  If you are logged in as the administrator you have multiple options.
 

Managing Contacts

My Contacts:  This is where you can have the options to manage your own contacts.

  This will edit your contacts and modify it in real time on the system.

  This will delete your contact.

Searching:  You can search your own contacts by choosing from the options that are provided.

Contact Type:  Active (Currently in Use), Inactive (not in use) or Both

Keywords:  Keywords to describe the organization

Preferred Locations:  Locations of the organization.

Recruiter:  Recruiters within your organization.

CANDIDATES
 

Adding Candidates

Active:  If the candidate is one that you are actively working with or not.

  First Name:  The first name of the candidate.

  Last Name:  The last name of the candidate.

  Specialty:  You can select multiple specialties by using the CTRL Button. If you do not find the exact specialty, select the category (i.e. Physicians) and other.

  Keywords:  This is the additional supporting keywords & key phrases that are used to support what your candidate has to offer. For example, if you have a Cardiologist that specializes in Pediatrics, then you would insert the phrases here.

  Telephones:  Enter as much information as possible. You must select a primary phone to communicate with the candidate.

  Email:  This is the email of the candidate.

  Location:  The current location of the candidate.

  Preferred Locations:  The destinations that the candidate wishes to go to. If more than one, simply use your CTRL button and select multiple categories.

  Job Type:  This is what the candidate is primarily looking for (i.e. Travel).

  Visa Status:  The type of visa that the candidate is using. If none, select U.S. Citizen.

  Recruiter:  The recruiter that is working with the candidate.

Qualification:  The qualifications of the candidate.

Licenses:  The status of their license (i.e. previous discipline). You would then enter supporting information in the notes about the discipline.

Source of Candidates:  The method used to locate the candidate.

Years of Experience:  How much experience the candidate has in years.

Education:  The highest level of education received.

Availability:  You can use the calendar provided or you can simply type in the date.

Salary:  The range of salary that the candidate is looking for.

  CV/Resume upload:  This must be in a MS Word/PDF document and you can upload it. This is also searchable by the Job search engine.

  Cover Letter upload:  This does not have to be a cover letter. It can be additional documents such as a questionnaire. This must be in a MS Word/PDF format.

  Notes:  Any supporting information that you have about this candidate.
 

Managing Candidates

Searching Candidates:  This is where you can search for candidates.

Candidate Type:  Active, Inactive, or Both.

Specialty:  The specialty in which you are searching for (i.e. Nursing - Telemetry).

Preferred Locations:  The location in which you are looking for a candidate that the candidate selected as their preferred destination.

Job Type:  The type of job that the candidate is looking for.

Work Permit:  The type of candidate that the organization will accept (i.e. J-1 Visa).

Recruiter:  The recruiter in which this candidate is working with.

Search the Network:  If you choose this option, you can search the current system that you are on as well as others that is powered by our system. This will give you a larger pool of candidates to work with.

My Candidates:  This is where you can have the options to manage your own candidates.

  This will edit your contacts and modify the candidate in real time on the system.

  This will delete your candidate.

ALERTS
 

Managing Candidate Alerts

  This will edit your alerts and modify the them in real time on the system.

  This will delete your alert.
 

Name of Alert:  The unique name that you have assigned for this Alert (i.e. Texas Physical Therapist).

Candidate Specialty:  The specialty in which you wish to be alerted.

Keywords:  Supporting keywords that will refine the results.

Preferred Locations:  The location in which the candidate has selected as a destination point. If you want all of the candidates for a particular specialty then do not put this criteria in.

Include Results from the Network:  This will pull candidates from other sites that are powered by our system.

  This will edit your alerts and modify the them in real time on the system.

  This will delete your alert.
 

Name of Alert:  The unique name that you have assigned for this Alert (i.e. Texas Physical Therapist).

Specialty:  The specialty in which you wish to be alerted

Keywords:  Supporting keywords that will refine the results.

Preferred Locations:  The location in which the job you are looking for. If you want all of the new jobs for a particular specialty then do not put this criteria in.

Include Results from the Network:  This will pull jobs from other sites that are powered by our system.

CALENDAR
 

Administrators

You are able to see the events that are taking place from others using the calendar. This will give you a better understanding of what your recruiters are doing. You cannot add an entry as an administrator so you must login as a recruiter/hiring manager to use this system.
 

Adding an Entry

1.  Ensure that you are in the proper month (upper left hand corner) before proceeding.

2.  Select the date (the day of the month) first by scrolling over the number and clicking on it.

3.  The date should automatically be filled in to the date that you selected.

4.  You must choose an action item for this event that is provided.

5.  You must enter the name of the candidate for this event.

6.  You must enter the name of the Contact for this event.

7.  The time is the actual time that the event took place. You can select the time zones that you are working in to ensure that there is more accuracy.

8.  To setup a follow up (an email will be delivered to you the morning before the event) simply select the date of the occurrence.

9.  The notes will help you better remember what is going on and will provide you information on what needs to be done.

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COMPANY
 

My Account

This area will allow you to renew your subscription or upgrade/modify your existing package when it is time to renew. If you purchase a larger subscription before the time is due, the time that is left will be added onto your account.
 

Company Name:  Your company name.

Contact Name:  The primary contact for your account.

Address::  The physical address of your company.

Postcode:  The postal code in which you are located.

Country::  The country in which you reside.

Email:  The primary email of your company.

Website:  The website of your company.

Hide Email:  If you do not want the email of your company to be revealed.

Telephone:  The default phone number for your company.

Fax:  The default fax number of your company.

Company Profile:  You have up to 1000 characters to describe your company in detail.

Logo:  A 120x60 logo can be added to give your company more exposure and to get the attention of our end users. It must be in a .jpg or .gif format.

Password:  The password for the Administrator Login for the company.
 

Job Orders:  The total number of job orders by recruiter.

Placements:  The number of placements by recruiter as entered on the Calendar.

Sendouts:  The number of sendouts by recruiter as entered on the Calendar.

Candidates:  The number of candidates entered by recruiter on the system.

Phone Interviews:  The number of phone interviews by recruiter as entered on the Calendar.

Onsite Interviews:  The number of onsite interviews by recruiter as entered on the Calendar.

Contacts:  The number of contacts by recruiter on the system.

Job Hits:  The number of Hits on the View & Apply button for each Recruiter.

Job Applications:  The number of Applications received through the system by each recruiter. This information is gathered when the candidate clicks on the View & Apply button and sends his/her CV/Resume directly to you. This report can only track applications that are coming through the system and not Phone Calls, Emails, Faxes, or other forms of sending information to you about this candidate.

Candidate Searches:  The number of candidate searches by each recruiter.
 

My Recruiters

  This will edit your recruiters in real time on the system.

  This will delete the recruiter.
 

Adding Recruiters

Name:  The full name of the Recruiter.

Email:  The email of the Recruiter.

Password:  The password for the Recruiter.

Telephone:  The phone number for the Recruiter.

Fax:  The fax number for the Recruiter.

Max # of Job Credits:  The number of job credits that you would like to assign to this particular recruiter. If your account is setup for 10 job postings and you have 2 recruiters, you may want to assign 5 to each or any variation thereof.

Max # of CV Credits:  The number of CV/Resume search credits that you would like to assign to this particular recruiter. If your account is setup for 100 CV/Resume Searches and you have 5 recruiters, you may want to assign 20 to each or any variation thereof.

Max # of Candidates:  The number of Candidates that you would like to assign to this particular recruiter. If your account is setup for 250 Candidates and you have 5 recruiters, you may want to assign 50 to each or any variation thereof.

Position:  The type of access that you would like to give each recruiter.

Hiring Manager:  Full access to all contact, candidate, and job information for your company.

Recruiter:  Cannot see the details of your contact, candidate, or job information from other recruiters within your organization but can see the details of their own entries.